Automated B2B Email Parser and List Builder

How it Works

1. Auto-replies aren’t visible by default—here’s how we make them accessible

Email platforms don’t forward out-of-office (OOO) messages to your inbox by default, as they typically manage replies through their own internal systems. This means important data—such as vacation return dates, notifications about employees leaving, or updated contact information—can easily be missed. Our service ensures you capture all of this crucial information directly from auto-replies.

2. Set up a dedicated inbox for OOO replies
Follow these steps to ensure you capture all auto-replies:

Use a Custom “Reply-To” Email Address: In your email platform, specify a custom “Reply-To” address on your own email domain (e.g., reply@yourdomain.com) instead of the platform’s default address.
Create a Dedicated Mailbox: Set up a separate inbox for managing these replies, such as autoreply@yourdomain.com or replies@yourdomain.com. This dedicated inbox will automatically collect all auto-replies and out-of-office messages

3. Adjust Campaign Settings in Mailchimp (or your ESP)
To route these auto-replies to your dedicated inbox, you need to adjust your campaign settings in Mailchimp or your chosen email platform:

Go to Campaign → Settings (or similar)
In the Reply-To field, enter your custom inbox address (e.g., autoreply@yourdomain.com).

This ensures all replies from your campaigns are directed to your dedicated mailbox for easy management.

4. Connect our REST API to extract the valuable data
Once your inbox is set up and connected, our REST API will automatically extract key details from the incoming auto-replies, such as:

Vacation or out-of-office return dates
Notifications about employees who have left the company
Successor or alternate contact names and information

Our API returns this data in a structured format (JSON), making it easy to integrate into your systems.

5. Automate CRM Updates with a Zap
Create a simple Zap (or use any iPaaS tool) to automatically transfer the extracted data into your CRM. Whether it’s a return date, new contact, or a change in personnel, this step ensures your CRM records are always up-to-date without any manual effort. The setup takes just a few minutes.

6. Keep emailing as usual—everything else works seamlessly
After the initial setup, everything runs in the background. You can continue sending emails as you normally would, while our service automatically processes the auto-replies, extracts the necessary information, and updates your CRM—all without any additional work on your end.

For a detailed guide on setting up your inbox and ensuring smooth integration, check out our Quick Start Guide.